Documentation Officer - Nepal HR Solutions

Nepal HR Solutions is seeking a detail-oriented and organized Documentation Officer to oversee candidate files and foreign recruitment records. In this role, you will be responsible for ensuring all overseas employment paperwork is fully compliant with legal standards and completed within strict target deadlines, while maintaining high confidentiality and professionalism.

Key Duties & Responsibilities:

• Systematically file, organize, and update applicant records and agency documentation.
• Securely manage, log, and monitor physical passports and visa-stamped documents received from candidates and embassies.
• Track and update visa processing milestones, including submissions, approvals, cancellations, and status reports.
• Prepare all deployment-related paperwork in compliance with Department of Foreign Employment (DOFE) and MOFA (KSA) rules.
• Execute specialized operational tasks including Shram approvals, Tasheer, Enjaz, and embassy visa stamping.
• Format applicant CVs, update detailed Excel tracking sheets, and keep candidates informed of their deployment timeline.
• Use Google Suite (Drive, Sheets, Meet), MS Teams, MS Word, and MS Excel for daily data management and administrative coordination.
• Communicate effectively in both English and Hindi, across spoken and written channels.