Interpid Recruitment Services is looking for a structured and proactive Documentation Controller to join our team. In this role, you will be responsible for overseeing document management systems, maintaining exact records, and ensuring smooth document workflow across various departments.
Key duties and responsibilities include:
- Overseeing both physical and digital document archives, ensuring all files are properly categorized, numbered, and easily retrievable.
- Processing, registering, distributing, and tracking incoming and outgoing documentation to maintain workflow efficiency.
- Managing version control to guarantee that internal teams consistently work with up-to-date, approved document versions.
- Liaising with cross-functional departments to collect required paperwork, track status updates, and follow up on pending signatures or approvals.
- Maintaining updated master document registers and generating periodic status reports and trackers for management review.
- Upholding high standards of confidentiality when handling sensitive company information and records.
- Facilitating audit compliance and internal reviews by preparing and retrieving requested files accurately and promptly.
- Executing additional administrative and record-keeping duties as assigned to support organizational documentation standards.