River Group is seeking a detail-oriented and proactive Admin Officer / Secretary to manage crucial administrative and clerical operations within our recruitment agency. Serving as the primary point of contact for clients, partner representatives, and internal departments, this position plays an essential role in facilitating our end-to-end recruitment cycle.
Key Responsibilities:
- Manage day-to-day administrative affairs ensuring adherence to corporate guidelines, agency demands, and prevailing regulatory laws.
- Prepare, verify, and archive official contracts, offer agreements, demand documents, and legal paperwork.
- Collect, scan, and distribute job demands and requirements to the relevant recruitment and operational teams.
- Maintain organized hard-copy records and keep all digital database systems, folders, and software up to date.
- Coordinate with Department Heads to facilitate prompt follow-ups on pending files and demand processing.
- Schedule interviews, business meetings, corporate events, and travel itineraries for clients and managing coordinators.
- Track and update data across various divisions including recruitment, documentation, visa processing, travel/ticketing, HR, and compliance.
- Submit daily operational progress reports directly to the Chairman and Head of Administration.
- Handle additional administrative duties and tasks as directed by executive leadership.
Note: Qualified female candidates are strongly encouraged to apply.